Stage 3 Draft Proposal
You
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Discuss budget development with Collaborative Grant Services (CGS) Pre-Award Grant Specialist
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Provide details of personnel who will work on the project and levels of effort expected; specific equipment, supply, consultant, and travel needs; students to be supported including tuition obligations.
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Due: Following PIF submission to CGS (see below)
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Identify collaborators and subcontractors
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Provide requirements and deadlines for budget drafting to collaborators/subcontractors
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Draft proposal narrative and ask Proposal Development Office (PDO), optional/colleagues to review
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Submit separate protocols to applicable institutional review committees
Supporting Offices
PDO
- Critiques proposal drafts and reviews biosketches
- Offers consultation to discuss proposal critique
- Provides institutional descriptions of UK facilities and resources
- Assists in drafting supplementary documents (e.g., letters)
- Makes referrals to other research units as needed
CGS
- Supports PI with budget development
- Prepares Internal Approval Form (IAF) and sponsor-required forms
- Provides additional guidance per the CGS Pre-Award Service Catalog
- Create/Initiate Cayuse or other sponsor-system proposal package, as required/appropriate
PDO services are optional but are recommended. CGS and OSPA services are required.
Deadlines
Draft Budget Development and Review | Following PIF submission
Sufficient budget-related details must be provided to your Pre-award Grant Specialist as soon as possible following the submission of your PIF. Your Pre-award Specialist will work to prepare a draft budget for review with OSPA.
No later than three (3) weeks (15 business days) before the sponsor’s deadline, the CGS Pre-award Grant Specialist (GS) and the OSPA Pre-award Research Administrator (RA) will meet to review the draft budget. The review will focus on the following:
- Budget caps and allowability constraints.
- Application of correct F&A rates including:
- Sponsor F&A policy or program announcement guidelines.
- Proper characterization of the project as research, instruction or other.
- Off-Campus Rate Worksheet (if applicable) must be completed prior to the meeting (approvals can come later but before proposal submission).
- F&A waiver requests (approvals can come later but before final proposal is submitted to OSPA for review).
- Voluntary cost share requests (approvals can come later but before final proposal is submitted to OSPA for review).
- Tuition costs.
- Equipment purchases.
- Subawards or vendor determinations.
- Correct interpretation of any “stipend” or participant support costs.
- Other CAS/normally indirect cost items and excluded budget items, with additional text in justification highlighted.