Proposal Development Route
Step 1: Develop an Original Idea
You
- Review the literature
- Notify the department chair
- Contact Proposal Development Office (PDO) to discuss proposal idea
- Identifies potential funding sources and/or collaborators
- Offers pre-submission consultation
Step 2: Pre-Proposal Activities
You
- Review potential funding sources
- Assess fit, deadline and proposal requirements of identified funding opportunity
- Draft abstract of proposed project
- Contact potential sponsor to discuss proposal fit
- Submit Proposal Initiation Form to Collaborative Grant Services (CGS)
- Interprets funding opportunity guidelines and advises on sponsor requirements
- Identifies sample proposals, as needed
- Assists in proposal planning and develops proposal checklist
- Serves as liaison with agency personnel
- Identifies potential collaborators
- Discuss preliminary plans with CGS Pre-Award Grant Specialist, including guideline review and timeline planning
Step 3: Draft Your Proposal
You
- Draft proposal narrative and ask PDO and colleagues to review
- Discuss budget development with CGS Pre-Award Grant Specialist
- Submit separate protocols to institutional review committees
- Critiques proposal drafts and reviews biosketches
- Offers consultation to discuss proposal critique
- Provides institutional descriptions of UK facilities and resources
- Assists in drafting supplementary documents (e.g., letters)
- Makes referrals to other research units as needed
- Assists PI with budget development
- Prepares Internal Approval Form (IAF) and sponsor-required administrative proposal forms
- Provides additional guidance per the CGS Pre-Award Service Catalog
Step 4: Prepare and Submit Formal Proposal
You
- Revise final draft
- Obtain approval from institutional review committee
- Brief deans or other administrative personnel on the project
CGS
- Reviews final proposal draft and provide comments and edits
- Tracks IAF routing to support adherence to internal deadline
- Submits final proposal to OSPA for review before submission to sponsor to support adherence to internal deadline
Office of Sponsored Projects Administration (OSPA)
- Reviews proposal for compliance with sponsor and UK guidelines
- Transmits proposal to sponsor
Step 5: Follow-up for Pending Award
You
- Be available for negotiation discussion and revision
- Ensure Other Support Portal is updated/current in anticipation of Just-in-Time request
CGS
- Support Just-in-Time request needs or any need for post-submission material
Office of Sponsored Projects Administration (OSPA)
- Determines status of pending proposal
- If funded, reviews award terms and negotiates any changes
Step 6: Activate Your Award
You
- Provide any required sponsor forms or internal documents (e.g. revised budgets, IRB approval)
CGS
- Supports the PI for needs such as a revised budget to facilitate account set up by OSPA
Office of Sponsored Projects Administration (OSPA)
- Updates OSPA database with award information
- Prepares award setup file for transfer to Research Financial Services
- Informs PI, college/department of account number through distribution of Project Account Data Record (PADR)
- Establishes an account number and informs OSPA
Step 7: Resubmission Application
You
- Share review with PDO and others
- Draft response to reviewer comments
- Draft resubmission application
- Follow steps above for preparation, review and submission of revised application
- Analyzes and organizes reviewer critiques
- Offers resubmission consultation to discuss whether resubmission is appropriate
- Advises on resubmission strategies
- Critiques resubmission application