Phase 1, Phase 2, and Phase 3 trainings are now complete. If you were unable to attend, all trainings pre-reads, recordings and Q&A's are provided below.
Training
Welcome to the Training page for Collaborative Grant Services!
Training Pre-Read
To keep training succinct but still provide you will relevant information, we are providing you with important information about the Project GATeWAY (Grants Administration as the WAY Forward) effort. Information included in the pre-read will provide useful context as to why Project GATeWAY is necessary, as well as basics of the new Collaborative Grant Services (CGS) structure. Please note that the Pre-Read materials are not covered in the training and the content differs. The Pre-Read includes:
Background
- Current State Challenges
- Project GATeWAY Priorities
- Benefits to Research Administration Staff
- Benefits to Investigators
CGS Structure
- Why Shared Services
- CGS Hub Structure
- CGS Org Chart
- Cross Hub Interactions
CGS Operational Guidance
- Operations Manual
- Service Offerings
- Standard Operating Procedures (SOPs)
- Service Level Agreements (SLAs)
See below for questions asked and answered from each training session. If you have a question that isn't answered here or wasn't covered at the session you attended, please send to https://uky.az1.qualtrics.com/jfe/form/SV_brSSyc1cQeNTCC2. A CGS staff member will respond as soon as possible.
| Training | Q&A's |
|---|---|
| CGS Pre-Award Staff | Click Here |
| CGS Post-Award Staff | Click Here |
| Investigator | Click Here |
| College/Department Business Officer/Department Administrator | Click Here |
Training FAQs
I am not sure what Phase I fall under. How do I find this out and what training I should attend?
You can find this information on the Project GATeWAY website. (Look for the Hub graphic that indicates which Phase your unit is in.)
Will the trainings be recorded?
Yes, the training sessions will be recorded and posted to this webpage.
There are multiple training sessions. Will I need to attend more than one training session?
No, you are only required to attend one of the training sessions.
Where can I submit feedback on the training?
Feedback on the training can be submitted here.
I am a CGS staff member, is the training mandatory?
Yes, for the CGS to be fully informed of new processes and be sure any concerns or questions are addressed right away, training is mandatory. If a CGS staff member cannot participate “live” in one of the Zoom sessions, they will be expected to view the recording within a specified time period and confirm with their supervisor they have done so.
I am an investigator, BO/DA, or OSPA/RFS staff, is the training mandatory?
While the training is not mandatory, it will support you and the CGS staff in a successful transition of how research services are delivered at the University.
How is the training structured?
The training structure depends on which session you attend. Generally, they range from 1-2 hours and will be conducted over Zoom
What are the expected outcomes of the training?
(1) Understand the functions of each research administration unit, the division of responsibilities between them, and how they work together to provide research administration services.
(2) Learn about the structure and governance of Collaborative Grant Services (CGS), including operational and escalation procedures
(3) Understand your role and responsibilities as relevant party with the new structure, pre- and post-award delineation, and research administration processes
(4) Gain insight into how to conduct work under the new research administration processes, including learning about how and why work has changed
Where can I find the Phase 1 & Phase 2 training recordings?
Phase 1 recordings are on this page, under "Helpful Information."