Other Support/Current and Pending Support

Who Must Report:

All key personnel must disclose current and pending support in grant applications related to research and research-related educational activities.

What to Report:

DOD requires full disclosure of current and pending support from domestic and non-domestic sources.

Proposers shall submit the information below for all key personnel, whether the individuals' efforts under the project are to be funded by the DOD:

• A list of all current projects the individual is working on, in addition to any future support the individual has applied to receive, regardless of the source.
• Title and objectives of the other research projects.
• The percentage per year to be devoted to the other projects.
• The total amount of support the individual is receiving in connection to each of the other research projects or will receive if other proposals are awarded.
• Name and address of the agencies and/or other parties supporting the other research projects.
• Period of performance for the other research projects.

This information shall be included in the Senior Key Person Profile form included in the Notice of Funding Opportunity (NFO) and will not be included in the overall proposal page limits. Failure to submit this information may cause the proposal to be returned without further review.

Please note: DOD proposals for other types of awards may have different requirements.

Resources:
Memorandum for Under Secretary of Defense for Acquisition and Sustainment – Actions for the Protection of Intellectual Property, Controlled Information, Key Personnel and Critical Technologies

The Department of Energy issued a directive dated June 7, 2019, mandating that “federal and contractor personnel fully disclose and, as necessary, terminate affiliations with foreign government-supported talent recruitment programs” on new DOE contracts and subcontracts. DOE is expected to issue a separate policy directive to implement the requirement on DOE grants and cooperative agreements.

• December 12, 2019

  LIMITED CHANGE TO DOE O 142.3A, UNCLASSIFIED FOREIGN VISITS AND ASSIGNMENTS PROGRAM

  EXPLANATION OF CHANGES. This change removes the ability for the Under Secretary for Science and Energy to provide exemptions to DOE Order 142.3A to institutions of higher education under limited circumstances.

Who Must Report:

PIs and Co-PIs must provide all ongoing and pending projects and proposals (regardless of salary support) in which they are performing or will perform any part of the work. Co-Investigators (Co-Is) proposing to spend 10% or more of their time to the proposed effort must provide a list of ongoing and pending projects and proposals (regardless of salary support) that require a significant share (more than 10%) of their time. Proposals do not need to include the current proposal on the list of pending proposals unless submitted to another funding opportunity (NASA or another sponsor).

What to Report:

NASA requires full disclosure of current and pending support from domestic and non-domestic sources with the following information:

• Title of funded project or proposal title
• Name of PI on award or proposal
• Program name (if appropriate) and sponsoring agency or organization, including a point of contact with their telephone number and email address
• Performance period
• Total amount received by that investigator (including indirect costs) or the amount per year if uniform (e.g., $50 k/year)
• Time commitment by the investigator for each year of the period of performance.

The proposing PI must notify the NASA Program Officer immediately of any successful proposals that are awarded for substantially the same research as proposed to NASA, any time after the proposal due date and until the announcement of NASA’s selections.

Current and pending support is not required for Co-Is at non-U.S. institutions. Current and pending support is usually not required for students. It may be requested, depending on the specifics of the Notice of Funding Opportunity (NOFO).

Resources:
NASA Guidebook for Proposers Responding to a NASA Notice of Funding Opportunity, revised November 2020.

Updated Requirements for Recipients (NOT-OD-21-073), Effective January 25, 2022:
NIH requires the following:

• Supporting documentation, which includes copies of contracts/agreements specific to senior/key-personnel foreign appointments and/or employment with a foreign institution for all foreign activities and resources that are reported in Other Support. If the contracts/agreements are not in English, recipients must provide translated copies.
• Immediate notification of undisclosed Other Support. When a recipient organization discovers that a PI or other Senior/Key personnel on an active NIH grant failed to disclose Other Support information outside of Just-in-Time or the RPPR, as applicable, the recipient must submit updated Other Support to the Grants Management Specialist named in the Notice of Award as soon as it becomes known. 

Additional information on Other Support can be found in the Grants Policy Statement.

https://grants.nih.gov/grants/forms/othersupport.htm

Definition of Other Support:

Other Support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant.

Who Must Report:

• All individuals designated in an application as senior/key personnel, except
  • Program Directors, training faculty, and other individuals involved in the oversight of training grants
  • Individuals categorized as Other Significant Contributors
• All senior/key personnel, excluding consultants, in progress reports when there has been a change in active other support, except
  • Program Directors, training faculty, and other individuals involved in the oversight of training grants

What to Report:

• Resources and/or financial support from all foreign and domestic entities that are available to the researcher.  This includes but is not limited to financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.). Institutional resources, such as core facilities or shared equipment that are made broadly available should not be included in Other Support but rather listed under Facilities and Other Resources. 
• Consulting agreements, when the PI or other senior/key personnel will be conducting research as part of the consulting activities. Non-research consulting activities are not Other Support. 
• In-kind contributions, such as:
  • Office/laboratory space
  • Equipment
  • Supplies
  • Employees or students supported by an outside source.

If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates.

• Other support does not include training awards, prizes, or gifts. Gifts are resources provided where there is no expectation of anything (e.g., time, services, specific research activities, money, etc.) in return. An item or service given with the expectation of an associated time commitment is not a gift and is instead an in-kind contribution and must be reported as such.

What to Include as Supporting Documentation:

• Appointment letters or employment agreements with non-domestic entities.
• If you are included on grants/contracts that are received by the non-domestic entity you have an appointment with, these grants/contracts need to be provided.
• Agreements from non-domestic entities for resources such as:
  • Lab space
  • Access to personnel
  • Equipment
  • Any in-kind resources

NIH Pre- and Post-Award Disclosures (NIH Extramural Nexus) Not sure whether a particular activity should be reported in the biosketch, other support, or annual project reports? Check out this new resource – NIH Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Other Support.  

Resources:
NIH Other Support
FAQ on Other Support
NIH Protecting U.S. Biomedical Intellectual Innovation
Implementation of Changes to the Biographical Sketch and Other Support Format Page
Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components
NIH Upcoming changes to the Biographical Sketch and Other Support Format Page

Definition of Current and Pending Support:

Information must be provided about all current and pending support, including this project, for ongoing projects, and for any proposals currently under consideration from any source, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.

Who Must Report:

Individuals designated as senior personnel on the proposal.

What to Report:
All projects and activities, current or proposed, that require a time commitment from the individual must be reported, even if the support received is only in-kind (such as office/laboratory space, equipment, supplies, employees, students). The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the senior personnel involved.

• Current and pending support includes:
  • All resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether they have monetary value. 
  • In-kind contributions, such as:
    • Office/laboratory space
    • Equipment
    • Supplies
    • Employees
    • Students

In-kind contributions not intended for use on the project/proposal being proposed also must be reported.

Resources:
Proposal & Award Policies & Procedures Guide (PAPPG)
NSF Chart on Pre-Award and Post-Award Disclosures Relating to the Biographical Sketch and Current and Pending Support